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PRIVATE ORGANIZATIONS AND COMMERCIAL SOLICITATION
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Hours

Monday - Friday
7:45am - 4:30pm

Resource Management Division
Bldg. 681, West Point, NY
(845) 938-8455

Tara Damico,
Tara.Damico@usma.edu


PLEASE NOTE:
Balfour Beatty Communities has now taken over all requests for authorization of home based businesses. To acquire an application please visit them on line at: westpointfamilyhousing.com


View Family and MWR Headquarters in a larger map

Who needs to register:
Private organizations
Off post establishments who want to sell to the West Point community.

What is a Private Organizations?
As defined by AR 210-22 and DoDI 1000.15, a private organization is a self-sustaining, non-Federal entity constituted or established and operated by individuals acting outside any official capacity as officers, employees, or agents of the Federal Government or its instrumentalities. It may be incorporated or unincorporated. It may operate on or off DA installations; however; to operate on post, the private organization must have written consent of the Installation Commander.

Private organizations play an important role in creating a positive community environment and improving the quality of life on Army installations. Private organizations offer a wide variety of valuable activities and services which provide avenues of support, esprit de corps, relaxation, and social interaction which would not otherwise be available. All individuals living and/or working on our installations are encouraged to participate in recognized private organizations. However, it is important that individuals who elect to participate in these private organizations do so on their own free will without coercion or pressure from commanders and supervisors.
An application takes approximately 8-10 weeks to process. You will receive a letter of authorization upon approval by the Office of the Garrison Commander.

Approval is valid for two years. A revalidation must be obtained by providing a revalidation application 90 days prior to expiration to avoid a lapse in your authorization.
Getting Started
Private Organizations Application
AR 210-22
Private Organizations Reference Guide
Private Organizations Fundraiser
Private Organizations Event Request
SOP Sign Placement at W.P.
NYS Registration
IRS Tax Requirements
Currently Approved POs

Commercial Solicitation
Army Regulation 210-7; Personal Commercial Solicitation on Army Installations
In order to transact personal commercial business on military installations individuals must present, on demand, to the installation commander, or his designee, documentary evidence that the company and it agents meet the licensing requirements of the state in which the installation is located. They must also meet any other applicable regulatory requirements imposed by civil authorities (Federal, State, county, or municipality).
Advertising Restrictions:
1. Door to door solicitation is prohibited. Noncompliance could lead to revocation of your privileges.
2. The distribution of flyers is prohibited. No placing flyers on car windshields, in mailboxes or between doors, etc.

Applications take approximately 4-6 weeks to process. You will receive a letter of authorization upon approval by the Office of the Garrison Commander.

Approval will be for one year or less. A revalidation must be obtained by submitting an application 30 days prior to your expiration in order to avoid a lapse in your authorization.

Advertising Restrictions:

1. Door to door solicitation is prohibited. Noncompliance could lead to revocation of your privileges.
2. The distribution of flyers is prohibited. No placing flyers on car windshields, in mailboxes or between doors, etc.

Applications take approximately 4-6 weeks to process. You will receive a letter of authorization upon approval by the Office of the Garrison Commander.

Approval will be for one year or less. A revalidation must be obtained by submitting an application 30 days prior to your expiration in order to avoid a lapse in your authorization.
Getting Started
Commercial Solicitation Application
AR 210-7
IRS Employee Identification Number
NYS License Requirements
Commercial Solicitation Polocy

Insurance/ Financial Service Solicitation
In accordance with Army Regulation 210-7; Personal Commercial Solicitation on Army Installations an application must be submitted by companies to solicit the sale of insurance or financial services on military installations in the U.S., its territories, or the Commonwealth of Puerto Rico.

Once you receive your approval, solicitation may be conducted by prior appointment during authorized times and locations. Authorized locations are individual living quarters, Thayer Hotel, and any off-post premises only. No person will be permitted to visit a cadet in the barracks for commercial purposes.
Advertising Restrictions:
1. Door to door solicitation is prohibited. Noncompliance could lead to revocation of your privileges.
2. The distribution of flyers is prohibited. No placing flyers on car windshields, in mailboxes or between doors, etc.
3. You may not use official communications mediums (e-mail, fax, or government owned bulletin boards) to advertise. Specifically prohibited is the use of the government e-mail system to send uninvited, unsolicited, or spam e-mails.

Applications take approximately 6-8 weeks to process. You will receive a letter of authorization upon approval by the Office of the Garrison Commander.

Approval will be for one year or less. A revalidation must be obtained by submitting an application 30 days prior to your expiration in order to avoid a lapse in your authorization.

You approval letter must be in your possession while doing business on post.
Getting Started
Insurance/Financial Service Solicitation Application
AR 210-7
DD Form 2885

Fundraiser/Event on Army Installations
All fundraising on Army installations must comply with Army Regulation 600-29 “Fundraising within the Department of the Army.”

Additionally, all fundraising and event requests must receive authorization from the Office of the Garrison Commander before conducting the event. It is recommended requests be submitted 30 days prior to the event. Additionally, if two or more private organizations (POs) are co-hosting an event, it is only necessary to submit one form for the event. It is recommended all POs have the location to their event confirmed prior to submitting their form. A letter of authorization will be released and should be in your possession during your activities. Please submit request to Ms. Tara D’Amico, Directorate of Family and Morale, Welfare, and Recreation or call 845-938-8455 for more information

 

The following five types of fundraising activities are authorized within the Department of the Army and must be conducted within the general provisions of AR 600-29:

1: Fundraising for the Combined Federal Campaign.
2. Fundraising approved by U.S. Office of Personnel Management for an emergency or disaster appeal.
3: Fundraising in support of the Army Emergency Relief.
4: Local fundraising. Provided no on-the-job fundraising is involved:
(a) Fundraising conducted of organizations composed primarily of Army personnel or their Family members (including installation Morale, Welfare and Recreation activities as provided in AR 215–1), among their own members (contractor employees cannot be members of these organizations), and only to benefit welfare funds for their own members. These organizations also include informal funds such as cup and flower funds, which must be conducted in accordance with AR 600-20. The commanders of Army commands and the heads of Army organizations may designate areas that are outside the Federal workplace, may support or authorize the support of such fundraising, and may provide limited logistical support (facilities and equipment) in accordance with DOD 5500.7-R. This provision includes fundraising activities such as bake sales, car washes, and other minor events to raise unit funds in support of an organization day or other activities.
(b) Fundraising for Army museums done in conjunction with private museum foundations must be performed in accordance with the provisions of this regulation, AR 210-22, and AR 870-20.
(c) Occasional fundraising in support of Family Readiness Groups in accordance with AR 608-1, command authorization of informal funds in accordance with AR 600-20, and other official fundraising by organizations composed primarily of DOD or DA employees or their Family members when fundraising among their own members or Family members for the benefit of their own welfare funds in accordance with DOD 5500.7-R.
(d) Occasional fundraising in support of on-post private organizations and other limited fundraising activities to assist those in need may be authorized by garrison commanders and heads of organizations.
5: Religious fundraising. Fundraising by religious organizations or their affiliates is authorized in connection with religious services and must be conducted in accordance with AR 165-1.

Door-to-door solicitation is strictly prohibited. If your fundraiser includes door-to-door solicitation an exception to policy request must be requested.

You approval letter must be in your possession while doing business on post.
Getting Started
Fundraiser Application
Event Request Form
AR 600 29